2021

Annual General Meeting 30 June 2021

NOTICE OF ANNUAL GENERAL MEETING 2021 (AGM)

Details of the AGM are set out in the Notice of 2021 of Annual General Meeting .

The update below is current with effect from 18 June 2021. Any further update will be announced via a regulatory news service and provided on this page.

COVID-19 AND ATTENDANCE

The AGM is currently proposed to take place as an open meeting, with shareholders able to attend in person, provided that the meeting can proceed in a COVID-19 secure manner. This necessitates some constraints in relation to the meeting, including limits on capacity at the venue.

We strongly encourage our shareholders and their proxies and personal representatives not to attend the meeting in person but to vote in advance of the meeting and follow the business of the meeting via the live AGM webcast, submitting their questions via the same channel.

Notwithstanding this recommendation, if you wish to come to the AGM in person as a shareholder or their representative, pleas would you kindly notify the Company of your proposed attendance by not later than 3.00 pm BST on 28 June 2021 by emailing cosec@petropavlovskplc.com.

The COVID-19 secure measures which will apply at the venue include (without limitation):

  • mandatory wearing of face masks;
  • use of hand sanitisers on entrance;
  • exclusion of guests, save in limited circumstances;
  • no ‘mingling’ of shareholders and directors prior to and after the meeting;
  • limited or no refreshments being served before or after the meeting.

Please see our announcement of 18 June 2021 for more information.

ENTRY

Any shareholder or their proxy holders or corporate representatives must bring with them photo ID for entry to the meeting.

If your shares are held within a nominee, the nominee must provide you with letters of representation to attend the meeting, which you must bring with you. Please contact your nominee as soon as possible to arrange this.

The AGM is a private meeting of shareholders and their representatives. Guests are not entitled to attend the meeting as of right. This is always the case but is exacerbated this year due to current COVID-19 related restrictions.

If you cannot avoid bringing a guest, please contact the Company Secretary by emailing cosec@petropavlovskplc.com.  Guests may be permitted entry at the absolute discretion of the Chairman of the company.

WEBCAST

To follow the business of the meeting and lodge questions in writing,  please visit the live AGM webcast using your smartphone, tablet or computer. Access to the webcast of the meeting will be available from 2.30pm on Wednesday 30 June 2021.

You will then be prompted to enter your unique ‘login code’ and ‘PIN’.

  • Your login code is your 11-digit Investor Code (IVC), including any leading zeros.
  • Your PIN is the last 4 digits of your IVC. This will authenticate you as a shareholder.

Your IVC can be found on your share certificate or, if you are registered with the Link Group share portal, on the ‘Manage your account’ page of the portal. You can also obtain this by contacting Link Group, our registrar, by calling +44 (0) 371 277 1020.

If your shares are held by a nominee and you wish to attend the webcast, you will need to contact your nominee immediately. Your nominee must complete a letter of representation which must be provided to Link Group, no later than 72 hours before the start of the meeting (that is by 15:00 on 28 June 2021) to enable Link Group to provide the unique login code and PIN number you will need to join the webcast.

If you are in any doubt about your shareholding, please contact Link Group by calling +44 (0) 371 277 1020.

Please note that:

  • following the business of the meeting via the webcast is not formal attendance and will not enable you to vote at the meeting.
  • you will not be able to submit live questions until the AGM is formally declared open.

Our Response to COVID-19

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